Booking Calendar Software For Salons and Spas

Utilize free online booking calendar software to easily organize schedules, classes and appointments. Useful features include auto-adjusting time zones and sending automated reminders – eliminating phone tag with clients as well as automating reminders sent directly from the calendar software itself.

Use vcita’s interactive map and floorplan views to elevate customer experiences, as well as add Zoom integration for one-on-one appointments.


ScheduleOnce is an adaptable calendar tool that gives you the power to tailor it specifically to the needs of your customers. For instance, it gives you control over whether to show yourself as full- or part-time worker and set workload rules accordingly. Pooled availability allows multiple team members with geographically dispersed schedules working at different time zones to share a single availability pool; making scheduling much more efficient.

ScheduleOnce prompts users to verify their time zone when signing up, because if it gets it wrong they could have difficulty scheduling meetings with clients. If this step is neglected it could prove futile in setting meetings up quickly.

This software features website embedding capabilities as well as online appointment booking functionality and client payments through PayPal, giving businesses in multiple industries such as consulting, education and healthcare use of this application for managing appointments with clients. Suitable for small- to mid-sized companies alike with competitive pricing models available.


Bookafy is an online appointment scheduling tool that helps businesses streamline the booking process and automate it for appointments, reschedules and cancellations. Users are able to book appointments, reschedule or cancel them and make payments. Furthermore, Bookafy features two-way synchronisation with calendars so all newly added, edited or modified appointments appear across both systems simultaneously. Furthermore, Smartlist and MailChimp integration is also possible with this software solution.

This software features an intuitive, user-friendly interface that is simple and straightforward for businesses to navigate. Businesses can customize the look of their booking page by adding personal messages, Zoom links and emails addresses – in multiple languages! Customer support team representatives are also readily available to provide assistance – catering specifically to personal trainers, hairdressers and photographers as well as being mobile-friendly with support for all major browsers.


Fresha’s full-spectrum subscription-free business software enables salons, spas and barbershops to discover, book and pay appointments each month using automated SMS reminders that reduce no-shows by up to 95%. In addition, Fresha offers activity dashboards, client management functions and automations for marketing, staffing, product inventory control and accounting – making appointments accessible online wherever their services may be offered.

Users can accept online bookings through their Facebook and Instagram pages, Google Reserve page or website with no contract or monthly fees required. They can increase sales with a built-in POS and use smart campaigns to target clients with personalized messages and discounts; and filtering tools help manage client groups while monitoring performance.

Fresha’s service is free of charge; however, they charge a one-time 20% new client fee when booking appointments through their marketplace. In addition, Fresha charges competitive processing fees for card payments made online or at point-of-sale terminals as well as additional fees associated with blast messaging to clients.


Vagaro is a software solution that empowers salons and spas to better manage appointments, reduce administrative tasks, expand their business, and enhance client engagement. Features of the solution include online booking, payment processing, membership management, as well as assisted data migration services and training – plus it has over 6,000 organizations from beauty, wellness, and fitness industries as users!

Vagaro provides clients with several ways to book appointments, including an online booking page, mobile app and integration with Google or Yelp. Users can add photos and images directly into venues; additionally, the system’s client intake forms, automated marketing features and online store are tools designed to attract customers and drive revenue growth for businesses.

Vagaro stands apart from competitors by not offering plans, instead charging per bookable calendar. This means solo operators who prefer manual appointment scheduling may only require the basic plan; for those wishing to automate bookings and accept credit card payments they’ll require the advanced plan with additional payments accepted via automation or credit cards.